Managing Entry Codes in Quivers

Entry Codes are used to control who can register for private storefronts or ARM Programs. This article explains how Entry Codes work, how they’re now managed in the Quivers Panel, and what has changed compared to the old HoverCart system.

Table of Contents

1. Overview: What’s Changing

2. Where to Manage Entry Codes

3. Registration Options

   1. 3.1 Existing Consumers Only

   2. 3.2 Code-Based Registration

   3. 3.3 Store Number Registration

4. Using Entry Codes at Registration
5. HoverCart Changes
6. ARM Program Changes

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What’s Changing?

Previously, Entry Codes were only managed inside the HoverCart. This meant:

• Codes only applied to that one HoverCart.

• They couldn’t be tied into reporting or shared with other parts of the platform.

Now, Entry Codes have been moved into the Quivers Panel as part of Consumer Group Registration settings. This makes them:

• Usable across both HoverCarts and ARM Programs.

• Easier to manage in one central location.

• Flexible enough to support codes or retailer store numbers.

Where to Manage Entry Codes

Entry Codes are now managed under:

Customers → Groups → *Click on the consumer group you* → Registration Tab

Here, you’ll see two tabs for each Consumer Group:

• Consumers – View members of the group.

• Registration – Configure how new users can register into the group.

Registration Options

Each Consumer Group can have one of three registration models:

1. Existing Consumers Only

• Only people already in the group can register.

• No codes are required or accepted.

2. Code-Based Registration

• Users must enter a valid Entry Code to join.

• Codes can be:

  • Manually added or imported (e.g., WELCOME2025, VIP01).

  • Configured with case sensitivity, usage limits, and validity periods.

• Deleted codes can be re-added later. If re-added, past usage history is restored.

3. Store Number Registration

• Instead of custom codes, connected Retailer store numbers act as valid codes.

• When a user registers with a store number:

  • They join the Consumer Group.

  • They’re also added as an Employee of that Retailer.

• If multiple Retailers share the same store number, users will be prompted to select the correct Retailer.

Tip: Store numbers are automatically pulled from your retailer connections. If a connection is canceled, that store’s number disappears. For more information on how add store numbers to a Retailer, see Connecting/Disconnecting with Fulfillers.

Using Entry Codes at Registration

• The label for the code field (e.g., “Entry Code,” “Store Number,” etc.) is set at the Storefront or ARM Program level.

• The field only appears if at least one Consumer Group requires a code.

• During registration:

  • If required, the user must enter a valid code.

  • If valid, they’re added to the group (and to a retailer, if applicable).

Storefront: Sales Channel → Storefront → *Click on the storefront* → Consumer Groups

ARM: Ambassadors → Programs → *Click on the program* → Program → Registration Section

HoverCart Changes

• In HoverCart, the Settings → Registration section has been replaced with a message directing admins to the Quivers Panel.

• Registration now follows the same rules as ARM Programs:

  • Public HoverCart = no restrictions.

  • Private HoverCart = based on Consumer Group registration settings.

ARM Program Changes

• The ARM Program “Registration” settings are simplified.

• Registration now follows Consumer Group rules:

  • Open – anyone can register.

  • Existing Consumers Only – only current members can join.

  • Codes or Store Numbers – users must provide a valid code.

• For store numbers, the user also gains the Employee role with that Retailer.